At Elsevier, we receive around a million articles per year for publication in our journals. Unfortunately, a small percentage fails to meet our ethics guidelines and nearly 50 percent of those cases are suspected plagiarism.

To help address this obvious pain point for our editors, in 2008 we joined CrossCheckTM, a collaboration between major publishers and CrossRef® to prevent plagiarism, simultaneous submission and multiple publication. That enabled us to incorporate into our editorial workflows iThenticate, the software that powers CrossCheck.

For many journals, this software is now indispensable – more than 4,000 editors at 800 Elsevier journals have iThenticate accounts, and editor usage of the software is up 41 percent on last year.  We expect that the upcoming integration of iThenticate into Elsevier’s Editorial System (EES), which will make it possible to automatically run English-language submissions through the software, will see that usage continue to rise. The integration is currently being piloted and the EES team aims to roll it out to all journals by the beginning of next year.

Features of iThenticate

  • Prevents plagiarism by detecting textual similarities which could indicate misconduct.
  • Compares full-text manuscripts against a database of 38+ million articles from 175,000+ journals, books from 500+ publishers, and 20+ billion webpages.
  • Use can be tailored to meet a journal’s needs: screening at the submission phase, pre-acceptance phase, or on an ad-hoc basis when allegations are raised.

The main function of iThenticate is to identify the textual overlap of a manuscript against CrossCheck’s growing database of published works and internet sources.  Such software can only be as good as the database it uses, and this is a large part of the reason that iThenticate is so successful – CrossCheck’s database is arguably the most complete and up-to-date of its kind available, with major publishers and societies contributing full-text content to it.

Caption: The left pane shows an uploaded document while the right pane highlights sources in the CrossCheck database found to have overlapping text. A quick visual scan of the Similarity Report is usually the first step in analyzing the results. iThenticate currently accepts a wide range of file types, now up to 40MB in size: DOC, DOCX, XML, TXT, PDF, HTML, WPD, RTF.

 

Professor Claes Wohlin

Prof Claes Wohlin

Editor-in-Chief of Information and Software Technology, Professor Claes Wohlin, has been using iThenticate since 2010. He said: “iThenticate helps in identifying textual similarity, but it is very important that the editor uses a sound judgment on the similarities found. It depends very much on whose text is reused and in which part of the paper. There’s a big difference between similarities in the research methodology descriptions and the actual research findings.”

What’s new in iThenticate

Based on your feedback, recent releases have improved functionality. For example, a common complaint was that short, standard phrases in the field could add noise to the Similarity Reports. Since May 2013, users can now specify the length of individual matches, e.g. must be greater than 10 words, which makes the reports easier to interpret and analyze.  The latest release on 24th September this year lets users exclude the Abstract or Materials and Methods sections.

A new viewing mode, Document Viewer, retains the layout of the original document (including figures and equations), making it more straightforward to spot where the overlap is and navigate through the document efficiently. The results from this mode can also be saved and printed to simplify sharing between editors.

A frequent request from editors was to integrate iThenticate with EES to minimize the time needed to upload the files to the software.  We are pleased to report that by the beginning of next year we expect EES submissions to be automatically run through the software. EES will provide a direct link to the full CrossCheck report for each submission.

It’s encouraging to see that journals adopting a screening policy can observe an increase in desk-reject rates and faster decision times, along with an improvement in the quality of papers sent out for review.  For example, at Journal of Materials Processing Technology, thanks to the huge efforts of a strong and dedicated editorial team, desk rejections for scope, quality and plagiarism are now at 78 percent while editorial times from submission to first decision went from 4.8 weeks in 2009 to 3.5 weeks in 2012.

Prof Richard Aron

Prof Richard Aron

Use of iThenticate can also lead to other, less obvious benefits. Journal of Mathematical Analysis and Applications Editor-in-Chief, Professor Richard Aron, has found that: “iThenticate helps not only in identifying plagiarism, but also in suggesting possible referees that have been overlooked, or at least not mentioned, in the citations.”

If you don’t have an iThenticate account but would be interested in benefitting from this service, please speak to your publishing contact.

More information on plagiarism detection can be found in PERK (Elsevier’s Publishing Ethics Resource Kit).

Tips for interpreting iThenticate results

  • Human interpretation is crucial to differentiate between:
    • paragraphs or sentences copied from properly referenced sources;
    • text copied from the author’s previous works (often in the Methods section); and
    • paragraphs or sentences copied from improperly or unreferenced sources.
  • Similarities discovered in the Results/Discussion sections can be more concerning than those found in Intro/Methods.
  • You should become suspicious if you discover:
    • Similar strings of sentences or small paragraphs. One may not be an issue, but several could signify a problem.
    • A couple of paragraphs containing identical material. This may indicate improper reuse and should be carefully checked.
    • As much as a full page of matching material. Proceed with extreme caution!

Ethics cases can be less obvious than they appear so whenever in doubt, check with your publishing contact to make sure you follow due diligence in any accusation of research or publishing malpractice.

The pie chart shows the types of ethics cases reported at Elsevier in 2012, as per figures submitted to STM, the International Association of Scientific, Technical & Medical Publishers.

The pie chart shows the types of ethics cases reported at Elsevier in 2012, as per figures submitted to STM, the International Association of Scientific, Technical & Medical Publishers.

 

Author biographies

Laura Schmidt

Laura Schmidt

Laura Schmidt
PUBLISHER, MATHEMATICS
Laura joined Elsevier in 2010 as a Managing Editor for a physics journal. She is currently a publisher for mathematics journals, and frequently works with editors to support and assist them in handling plagiarism and other misconduct cases.  Earlier, she held a postdoctoral research position at the University of Twente in The Netherlands after receiving her PhD in Physics from the University of Chicago in 2008.

Gaia Lupo

Gaia Lupo

Gaia Lupo
PUBLISHER, INDUSTRIAL AND MANUFACTURING ENGINEERING
Gaia joined Elsevier in 2011 as a Managing Editor after graduating from the University of Perugia in Italy with a PhD in Mathematics. Gaia is currently working as a publisher and is responsible for a portfolio of 16 journals across the areas of manufacturing processes and systems. Her role includes defining and implementing journals’ long-term strategies and being the primary contact for editors seeking advice on publishing and ethics issues.