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Tagged:  Online submission


Finding reviewers in EES just got easier…

Improvements to the Find Reviewers tool in EES have simplified the process of searching for potential referees. Find out more…

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Egbert van Wezenbeek | Director Publication Process Development, Elsevier

The Find Reviewers application in the Elsevier Editorial System (EES) was built to help you locate appropriate reviewers.

Since its launch in 2010, editor feedback has been positive but we know that you have been keen to see better integration of the tool with EES.

We are pleased to inform you that following a recent update to EES this is now the case, resulting in a new workflow, details of which are outlined below.


In addition to the improved workflow outlined above, visibility of the Find Reviewers tool on the 'Search for Reviewers' page has been improved by adding a logo and hyperlinking the entire phrase that follows.


More detailed information on how to use the Find Reviewers tool can be found on our support pages and your publisher can also help with any queries you might have.


Discover the latest re. EES user profile consolidation

Learn what a consolidated EES user profile can mean for ORCID profiles and managing EES accounts.

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Masako Takeda | Publishing Services Manager, EES, Elsevier

Introduced in December 2012, user profile consolidation allows users to link their Elsevier Editorial System (EES) journal accounts so that they can use the same username and password for each account and more easily update their personal information. This also improves the security of personal data on EES as only the individual user is allowed to make changes.  Since user profile consolidation was implemented in EES, over 1 million users have created a consolidated profile, representing nearly 3 million individual EES journal accounts.

There are also added benefits available to researchers who have undergone the consolidation process.

ORCID is a non-profit organization providing researchers with a unique digital identifier (also called an ORCID or Open Researcher and Contributor ID) that links their work, eliminates name ambiguity, and stays with them throughout their career. Elsevier supports this initiative and has integrated the ORCID ID within EES. A user with a consolidated profile can link their ORCID ID to their EES journal accounts. When submitting a paper to a journal via EES, not only the corresponding author but also the co-authors can link their ORCIDs to the submission. This helps editors select the right reviewer candidates and also means that if a submission is accepted and published, all authors’ ORCID publication lists will automatically be updated. To date, over 650,000 researchers have created ORCID IDs and the number is growing

Providing users with a single username and password to access all of their journal accounts was an important step in making EES easier to access. In December 2013, we went one step further when we introduced My EES Hub. If you have consolidated your profile, you can now log into EES and view all pending actions across the journals linked to that profile. My EES Hub features a single landing page from which you can:

  • Switch between the journal accounts linked to your profile without logging in and out of each journal individually.
  • View a list of your pending author, reviewer and editor actions for all your linked journal accounts and go to the relevant journal and folder (for author and reviewer tasks) or directly to the submission (for editor tasks) by clicking on a link.
  • Search for additional Elsevier journals for which you would like to create an account to add to your profile.
  • View a list of any journal accounts registered with the same email address as your consolidated profile that you have yet to add to your profile. You can then log into them and add them to your profile.

To access these services, just log into any journal linked to your profile and click the My EES Hub link that appears at the top of the page (see below).





More information on these benefits is available in our support article: What is My EES Hub?

Further reading

For more information on ORCID integration and the benefits for all EES users, please see ORCID/EES integration offers new benefits to researchers.

A guide to EES User Profile Consolidation is available on our Support Hub.

Ben Rowe

ORCID/EES integration offers new benefits to researchers

Discover how the integration of ORCID into Elsevier’s Editorial System (EES) can simplify your workflow.

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Ben Rowe | Service Manager, Operations, Elsevier

The use of ORCID - Open Researcher and Contributor ID - is growing in the publishing community. Elsevier has now integrated ORCID functionality into EES with the aim of making it even easier for authors to link their ORCIDs to their publication history, while also providing benefits to reviewers and you as editors.

What is ORCID?

ORCID is a not-for-profit organization founded by academic institutions, professional bodies, funding agencies and publishers in 2010. Elsevier is among the founding sponsors and helped to fund the initiative through loans and donations of money and staff time. By registering with ORCID, users receive a unique digital identifier, also called ORCID, to which they can link their published articles and other professional activities. Authors then have a single record of all their research, which can be made public.

This can reduce or eliminate confusion when the same person's name appears in different ways in various publications, when people have the same or similar names, or when people change their name, e.g. following marriage.

Put simply, an ORCID provides a unique identity for researchers — an ‘author DOI’ — similar to that used for publications.

How is ORCID integrated into EES?

Users with a consolidated user profile can now add their ORCID to their personal information on EES. Linking an ORCID in one journal automatically links it to all of the journals in their consolidated profile.

Those corresponding authors with a consolidated profile that don’t already have an ORCID linked to their profile will be offered the chance to link their ORCID as part of the submission process.

Co-authors also have the opportunity to link their ORCID. When the corresponding author completes submission to the journal, an email is automatically sent to all co-authors. The email contains instructions for linking their ORCID to the submitted paper. This linking is done on a stand-alone page without co-authors being required to register for an EES account.

Full details on linking an ORCID on EES are available on our ORCID article on the Support Hub.

Is adding an ORCID on EES optional?

Yes, linking an ORCID is entirely optional. We do encourage usage but we will never make it mandatory.

How does this benefit EES users?

You can now search for reviewers on EES using an ORCID, which will help to ensure the right person is contacted when names are similar.  If a user has linked his ORCID to his EES profile, the ORCID will be displayed in an additional column in the profile as a clickable link that opens the user’s public record on the ORCID website. This will allow you to see the full list of research linked to that user, which will help with identifying suitable reviewers.

When a paper is accepted and published in one of our journals, the ORCID will be included as part of the submission metadata. This metadata is sent to CrossRef, which in turn forwards it to ORCID. The article is then added automatically to the user’s list of works in his public profile on the ORCID website.

When reviewers have linked their ORCID on EES, you as editors will be able to view the public record on ORCID and gauge their suitability for a particular review. This should help to ensure that reviewers are not invited to review submissions outside their area of expertise.

Where can I get more information on ORCID?

The ORCID website contains a wealth of information on ORCID, including a list of FAQs. On this website you can also register for your unique ORCID.

A recent article on Elsevier Connect provides information on the growth of ORCID.

A Support Hub article on ORCID is available that provides information on ORCID and EES, including a guide to how to link an ORCID.


CrossCheck-EES integration go-live date announced

This autumn will see the integration of CrossCheck with Elsevier’s Editorial System (EES). We look at what this will mean for manuscripts.

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Elma Kleikamp | Team Leader EES Application Management, Elsevier

Update, November 2013 - Since this Short Communication was published, there has been a change to the planned timeline for integration. The technology is currently being piloted with a group of journals and the EES team aims to roll it out to all journals by the beginning of 2014.

An integration of the plagiarism detection software CrossCheck with our Elsevier Editorial System (EES) is due to go live next month.

CrossCheck uses iThenticate originality detection software to identify text similarities which may indicate plagiarism. It does this by  comparing manuscripts with both a web repository and the CrossCheck database, which contains more than 50 million published articles.

Currently the software needs to be operated separately from EES, which means editors wanting to use it to check manuscript(s) must login to iThenticate and upload the papers before they can view the results.

The new CrossCheck-EES integration will benefit editors in several ways:

  • The article will automatically be uploaded to iThenticate at the submission stage. Editors will be able to access the similarity report by clicking a CrossCheck/iThenticate Results link in EES. They will no longer have to download/upload files themselves.
  • All editors who can view the EES article can access the similarity report for that article.
  • To help editors quickly identify articles that need further assessment, the ‘largest match from a single source’ value will be displayed beside the CrossCheck/iThenticate Results link.

The integration is scheduled to go live in October 2013.


Your Paper, Your Way – now available to all journals

Over the past year, journals enrolled in the Your Paper, Your Way pilot have been allowing their authors to do just that – submit their papers without strict formatting or referencing requirements. Your Paper, Your Way was the brainchild of Sir Kelvin Davies, PhD, DSc, Editor-in-Chief of Free Radical Biology & Medicine. He introduced the […]

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Over the past year, journals enrolled in the Your Paper, Your Way pilot have been allowing their authors to do just that – submit their papers without strict formatting or referencing requirements. Your Paper, Your Way was the brainchild of Sir Kelvin Davies, PhD, DSc, Editor-in-Chief of Free Radical Biology & Medicine. He introduced the concept in mid-2011 and, in 2012, we extended the option to a further 41 journals across all disciplines. Their experiences have proved so encouraging that, as of this July, all Elsevier journals will have the opportunity to join this exciting project.

Your Paper, Your Way – the origins

Anthony Newman

Anthony Newman, a Publisher for Elsevier’s Life Sciences journals, was present at the annual editors’ meeting of Free Radical Biology & Medicine, when Davies came up with his unusual suggestion. In an article on Elsevier Connect, Newman recalled: “We were sitting around the table talking about what’s good and what’s bad. We’ve had a lot of push-back from authors who say, ‘I know you have a high rejection rate, but I have to spend a lot of time just to submit a manuscript’. We talked about the fact that we are forcing them to put it into our format when the chance of it being accepted is just 20%. It was at that point that Kelvin suggested we try allowing contributors to submit their manuscripts without the formatting.”

Davies highlighted the benefits of Your Paper, Your Way (YPYW) in both a video editorial (above) and a post on the Editors’ Update Short Communications board back in March 2012. He explained: “Although standard formats do make it just that little bit easier for editors and reviewers to see everything in the correct style, the reality is that the advantage is very small, and we should really be focusing on the quality of science and not the format. For authors the difference is very significant… an easier submission process not only saves time and effort but may also allow authors to achieve faster publication speeds.” That easier submission process could also help to alleviate one of authors’ key concerns - when Elsevier’s Research & Academic Relations team surveyed researchers about what they find most frustrating, nearly one in three chose ‘preparing manuscripts’.

Feedback from editors

Once the YPYW pilot was underway, we asked the editors involved to share their thoughts on the project - 33 responded. Their feedback proved very positive, with the majority of editors reporting no increase in workload (see Figure 2).  In fact, 95.5% of editors agreed that the new Your Paper, Your Way author instructions were clear and easy to follow. Their comments included: “Great feature and very helpful for authors.” “Highly recommend to do this and to in fact extend this to all submissions.” “Much easier submission process - if you have 10 figures you can easily see them in the right order.”

Your Paper, Your Way – the statistics

  • 80% of editors surveyed found that YPYW manuscripts require less or the same amount of time as standard submissions.
  • 70% of editors surveyed found that YPYW manuscripts are either the same or easier to work with than standard submissions.
  • 87.5% of authors surveyed believed that YPYW reduces the amount of time typically taken to format and submit their paper
  • 85% of authors surveyed found YPYW easy or extremely easy, compared to 51% of authors who chose traditional submission

Editors participating in the pilot were asked a series of questions related to the YPYW process. Their answers are captured in the pie charts below:

Figure 1. Manuscript quality.

Figure 2. Time required.

Figure 3. Author friendliness.

Becoming more author-friendly

Papers submitted via the Your Paper, Your Way route still need to include the following key elements:

  • Title
  • Abstract
  • Introduction
  • Materials and methods
  • Results and discussion
  • References
  • Figures and figure legends

Kelvin Davies

Any important ethical requirements, e.g. the Conflict of Interest declaration, are also still mandatory. As long as the references have all the necessary information, the author need not format according to a specific style because Elsevier will take care of that after acceptance.

Reflecting on Free Radical Biology & Medicine’s experiences since they launched the pilot in July 2011, Davies said his journal had not received any complaints from reviewers, and many authors had sent letters of thanks and praise for the system.

Author uptake so far

From December 2012 to date, the 42 pilot journals have received around 51.5% of submissions via the Your Paper, Your Way route. We expect this figure to increase as more authors become aware of the service. Authors who chose the Your Paper, Your Way submission route commented: “We chose to spend time on content instead of the ‘correct format’." “It was simpler and faster than (the) traditional one. I think it is a good way to speed the process.” “…time consuming formatting work was not undertaken unnecessarily.” “I didn't have to waste time with formatting before being sure about the acceptance.” We also asked authors to let us know which submission option they intended to use in the future - 80% said they will either always use, or mostly use, YPYW when it is available.

Feedback from reviewers

The pilot data suggests that Your Paper, Your Way is an author-friendly initiative that simplifies researchers’ lives. However, it is also important to ensure that the resulting papers do not complicate the review process. To evaluate the impact on reviewers, 165 responses from the Reviewer Feedback Programme (RFP) were analysed: 77 of these responses related to a YPYW submission, the remaining 88 to a traditional submission. There were no significant differences in reviewer satisfaction based on any related criteria: "The review format and structure for review submission was helpful"; "I am very satisfied overall with my experience of reviewing"; "I could read the manuscript and figures clearly with no technical problems".

July 2013 - upscale to all journals

Based on the positive researcher feedback we have received, invitations are currently being sent to all journals to participate in Your Paper, Your Way. If you haven’t already heard from your Publisher, they will be in contact shortly to discuss this further.

Author biographies

Catriona Fennell

Catriona Fennell
Following graduation from University College Galway, Ireland, Catriona joined Elsevier as a Journal Manager in 1999. She later had the opportunity to support and train hundreds of editors during the introduction of the Elsevier Editorial System (EES). Since then, she has worked in various management roles in STM Journals’ Publishing and is now responsible for its author-centricity and publishing ethics programs.


Daniel Gill

Daniel Gill PROJECT MANAGER, JOURNAL DEVELOPMENT Daniel joined Elsevier in January, working on web-driven, content innovation projects alongside a small team based in Amsterdam, New York and Dayton, Ohio. Daniel has a publishing degree and has publishing project management experience mainly centered around science publishing within the educational, postgraduate and professional arenas. Prior to Elsevier, Daniel worked at John Wiley and Sons Ltd and Pearson Education UK.

Edward O'Breen

Unique ORCID now available in EES

Find out about the changes underway to make our publishing systems ORCID-compatible.

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Edward O'Breen | Marketing & Brand Manager EES and Evise, Elsevier

October last year saw the launch of ORCID, the Open Researcher and Contributors ID repository. The scheme allows academics, researchers and contributors to register for a unique ID which can be used to reliably identify individuals in the same way that ISBNs and DOIs identify books and articles.

Elsevier has now taken the first steps to fully integrate ORCID into the editorial and publishing process. Over the coming months we will gradually roll out functionality in the Elsevier Editorial System (EES) and other systems with the aim of fully supporting ORCID by Q4 2013.

The rollout will be phased as follows:

Phase 1

As of June 11, 2013, researchers can link their ORCID to their consolidated EES user profile.

Phase 2

A corresponding author’s ORCID, if linked to the consolidated EES user profile, will be added to the article metadata. As a result, the published article will automatically appear in the corresponding author’s ORCID list of published works. This functionality will be launched in July 2013.

Phase 3

Co-authors’ ORCIDs, if provided during submission of the paper, will be added to the article metadata. The published article will then automatically be added to the ORCID list of published works for all authors who shared their ORCID with EES. This functionality will be available in Q3 of 2013.

Phase 4

Authorized users, e.g. editors and journal managers, will be able to find people in EES using the ORCID as a search term. This feature is of value to EES users who select and invite reviewers. Using the ORCID removes ambiguity when searching for people. This functionality will be available in Q4 of 2013.




Reference simplification will streamline author submission process

As journals’ reference-related instructions have continued to grow in complexity, so too has the amount of time required to comply with them. Recent research [1] shows that authors now spend an average 3.2 hours per paper on this task. Not only is this an unnecessary use of their time, the focus on formatting increases the opportunities […]

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As journals’ reference-related instructions have continued to grow in complexity, so too has the amount of time required to comply with them.

Recent research [1] shows that authors now spend an average 3.2 hours per paper on this task. Not only is this an unnecessary use of their time, the focus on formatting increases the opportunities for factual errors to creep in.

Elsevier’s Publishing Services team has been working on a multi-stranded shake-up of the reference system. Dubbed the Reference Simplification Project, it will not only standardize reference styles, but offer journals the opportunity to forego them completely. Other elements will focus on the accuracy of link information.

Elizabeth Przybysz, a Junior Project Manager in Publishing Services, has been leading the project team. She believes one of the key benefits will be an increase in author satisfaction as more of their time is freed up to concentrate on other elements of the paper. “We think we will also see journal discoverability enhanced, while publication times should experience a reduction,” she added.

Over the coming year, a number of changes will be rolled out – one of these will automatically be applied to all Elsevier titles while others will be introduced on an opt-in basis. Read on to find out what it could mean for your journal.

All Elsevier-owned journals will switch to one of six standard reference styles

Examples of some of the detailed formatting specifications we currently require from authors:

  • Journal titles should be abbreviated without punctuation and not in italics
  • Always use "&" symbol when there are two authors in parentheses
  • ONLY use the English version "et al"

The majority of Elsevier journals require authors to use one of 10 standard reference styles. Another 200 plus journals use their own unique, non-standard reference styles. Last summer, Elsevier’s User Centered Design team carried out a survey and usability tests with journal readers. Those questioned indicated that six styles in particular were easy to follow. Based on this information, six standard Elsevier styles will be rolled out to all Elsevier-owned journals in 2013. These are:

Appreciated by our readers for displaying all author names. Once all deviations are removed, this style will be used by 335 Elsevier-owned titles. The style is popular in Physical Sciences.

Primarily used in Humanities and Social Sciences. Our readers liked the name / date format, which displays basic information without the need to visit the last article page. It will be used by more than 400 journals.

Vancouver Numbered
The Vancouver Embellished format will be incorporated into this style and the result will be used by more than 242 journals - popular in Medical Sciences.

Vancouver Name / Date
A version for communities that prefer citations to feature the authors’ names in parentheses.

American Psychological Association
The only style presenting full journal titles, an option preferred by 35% of the readers we spoke to. Almost 200 of our journals will follow this style, especially within Social and Economic Sciences.

American Medical Association
This style is used in more than 150 medical journals, especially popular amongst Societies.

A standard style for each journal will be chosen based on its close resemblance to the journal’s current reference style. If you feel that another style from our list above suits the journal better, please contact your Publisher.

All styles will include the article and chapter title. In the past, these items were removed due to space restrictions in print versions of journals, however, our survey respondents asked for their reintroduction to assist with assessing source relevance.

Figure 1. Current situation with regard to reference styles – Elsevier titles only

Figure 2. What we hope to achieve by April 2013 with the rolling out of six standard styles – Elsevier titles only.


Journals are invited to consider removing formatting requirements

This will be offered an on opt-in basis only. If you choose this model for your journal, authors will be invited to submit their references in any style, as long as the references are complete and consistent. The typesetters will apply the final style.

Elizabeth believes this may prove a deciding factor for authors when choosing a journal and could help to attract more high-quality papers. She adds: “In exchange, we will ask authors to focus on the quality of the data critical for the link creation, invite them to use the DOI and urge them to pay attention to the presence of links in any references they decide to copy from other sources.

“Online what really matters is that a citation is linked to its source. Impact Factors take into account the number of citations an article has received. An error introduced to a reference can prevent a link creation and potentially lead to a journal missing out on a few decimal points on its Impact Factor.”

Key data used by the linking services to create a link are author(s) name(s), journal title (or its standard abbreviation), year of publication and the pagination. Italics, use of dots and data sequence are not important. Elizabeth explained: “That key data must be recognized correctly in the process of tagging; therefore the consistency of the pattern of the reference is essential for the structuring. DOIs are real life savers: even if all other data is misspelled, but the DOI is correct, the link will be still created.”

Those journals adopting this model will be closely monitored to ensure that the typesetters effectively convert the styles and that the change brings the benefits expected.

Examples of the journal-specific reference style will still be displayed in the Guide for Authors.  As part of the project we will also update the Endnote and Reference Managers, so that they accurately reflect the journal style.

Journals adopting this option would see the following section appear in their Guide for Authors

Guide for Authors: new instructions

Discoverability of research and high quality peer review are ensured by online links to the sources cited. In order to allow us to create links within ScienceDirect and to abstracting and indexing services, such as Scopus, CrossRef or PubMed, please ensure that data provided in the references are correct. Please note that incorrect surnames, journal/book titles, publication year and pagination may prevent the link creation. When copying references, please be careful as they may already contain an error. Use of the DOI is encouraged.

There are no strict requirements on reference formatting at submission. References can be in any style or format as long as the style is consistent. Author(s) name(s), journal title/book title, chapter title/article title, year of publication, volume and issue/book chapter and the pagination must be present. Use of DOI is highly encouraged. The reference style used by the journal will be applied to the accepted article by Elsevier at the proof stage. Note that incorrect or missing data will be highlighted at proof stage for the author to correct.

The reference style used by this journal is 'here we state the journal-specific style'. If you do wish to format the references yourself they should be arranged according to the following examples...

In future, accuracy of references will be checked with one of the major linking service providers

Elsevier plans to introduce a new step of comparing the references received from an author with the database of one of the major linking service providers. This will allow us to correct and complete missing data without the need to delay publication by sending the manuscript back to the author. We hope to see this come into effect next year (2014).

If you wish to find out more about the Reference Simplification Project and what it means for your journal, please contact your Publisher. The project complements other author-centric solutions currently under development at Elsevier. The Simpler Submission service, for example, offers authors the opportunity to reduce formatting across all manuscript components.

Understanding reader behavior

The survey and usability tests carried out by our User Centered Design department have uncovered the following facts about reader behavior:

  • While 53% of researchers read articles as downloaded files on their screens, 45% prefer to print them out before reading. With new technologies such as tablets, we expect the percentage opting for print to decrease.
  • 48% indicate that while they may look through the references while reading an article, they only go to the sources once they have finished reading.
  • Linking of references online was important to 88% of the respondents.
  • 58% prefer the name / date citation format over numbered citation.
  • 46% indicate they want to see the names of all authors in the citation, no matter how long the list is.
  • 69% of authors format references manually. Reference formatting takes, on average, three hours per paper, even taking into consideration the use of reference managers.
  • 39% do not include DOIs, and 16% don’t know what a DOI is.
  • The researchers surveyed believe that within a reference, items should be listed in the following order of importance:
  1. Author
  2. Article title
  3. Title of publication it appeared in
  4. Year of publication

Author biography

Elizabeth Przybysz

Elizabeth Przybysz
Elizabeth joined Publishing Services for STM Journals in October 2011. Alongside the References Simplification project she manages the Simpler Submission project mentioned in the article. Elizabeth has also successfully introduced the Guide of Transfer and Acquisitions for Publishers. Prior to her move to Publishing Services, Elizabeth worked in Customer Services, assisting our customers in both Italian and Polish. Before moving to Oxford, Elizabeth worked in the banking sector in Italy and Ireland.


[1] Elsevier’s User Centered Design team surveyed around 200 authors in August 2012. Respondents were asked how long it took them to prepare references and if they used any software to reduce the workload. Although 60% of respondents used software, the average time taken to format references was found to be 3.2 hours.

Edward O'Breen

Update on EES User Profile Consolidation

Since the launch of the EES user consolidation project in December last year, thousands of researchers have responded. Find out more…

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Edward O'Breen | Marketing and Brand Manager, Elsevier

In a recent post on the Short Communications Board, our Vice President of Corporate Relations, Tom Reller, discussed the hacking of EES, our online platform for managing the submission and peer-review process.

He explained that in late October last year, one of the editors of Optics & Laser Technology (JOLT) alerted our EES team that reviewers for two of his assigned submissions had been invited but not by him. Our team immediately launched an investigation and discovered that someone had been able to retrieve the EES username and password information for this editor.

Tom went on to outline the various steps we are taking to reduce these risks, and that one of these innovations - user profile consolidation – had become available to all EES users on December 3, 2012.

Consolidation of user profiles was a project the EES team was working on prior to the hacking.  A regular audit of EES had identified the many advantages that enabling researchers to use a single username and password across all EES journal sites would provide. Not only would it streamline their workflow, it would increase security levels too.

Since December 3, about 350,000 users have consolidated more than 950,000 individual EES accounts into about 350,000 consolidated user profiles.

Alongside the user profile consolidation, we have also introduced enhancements in security and user data protection. EES users can now reset their passwords via a self-chosen security question. They will receive a confirmation by email and only the user will have access to the password and security question.  This makes the end user responsible for his/her own data and helps to avoid abuse of EES accounts.

On December 19 last year, we surveyed those EES users who had consolidated their accounts since the December 3 launch. More than 400 researchers provided their feedback, which revealed:

  • 85% consolidated their accounts immediately after logging into EES
  • 83% needed less than 10 minutes to consolidate their accounts
  • 88% were satisfied to have a consolidated account, while 3.5% were dissatisfied. Those who recorded a dissatisfied reaction identified the main drawback as being that they still have to log into each EES site separately – they would like to login and view their tasks across journals. This will be fixed in Evise, the next generation editorial system Elsevier is working on.
  • 87% approved of the fact that the end user is now solely responsible for updating their personal information - 3% disapproved

For a few days following the December 3 launch, EES servers were slow to respond due to the large number of users consolidating their profiles. We appreciated this was very frustrating for users and worked on improving the situation. Luckily, only very few users still experience this problem and we have seen calls to our Elsevier Customer Services team fall from 1.6% to 0.2%.


Planned 2012 Innovations Promise Easier-to-Use EES

As many of you know, Elsevier is currently building Evise, our next generation online submission and peer-review system.  The rollout of Evise is planned to begin in the second half of 2013 and to prepare for a smooth transition, 2012 will see the introduction of new features to our current system, EES. These include something […]

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As many of you know, Elsevier is currently building Evise, our next generation online submission and peer-review system.  The rollout of Evise is planned to begin in the second half of 2013 and to prepare for a smooth transition, 2012 will see the introduction of new features to our current system, EES.

These include something we know you have been keen to see – a single username and password across all EES journal sites.

Single login across EES journal sites

Researchers have multiple roles in publishing: many authors are also reviewers; many Editors are also authors and reviewers. And researchers can perform these roles for multiple journals. We know that EES does not recognize that sufficiently so, later this year, we will begin the task of consolidating all user accounts.

How to consolidate your account

Once the change has been rolled out, when you log into EES you will receive a prompt to consolidate your accounts. EES looks for matching associated email addresses when deciding which accounts to group together. If you have used different email addresses per EES site, you can indicate this during consolidation. Once you have selected the accounts to consolidate, you will receive a confirmation email. This is sent to ensure that only the account owner can give approval.

During consolidation, you will also be asked to choose a security question and answer. You will need these to reset your password if you forget it.

You will have 30 days to consolidate your accounts. After this period, you will only be able to use EES if you have consolidated your accounts.

Figure 1. The consolidation notification screen.

Logging in to EES after consolidation

After you have followed the consolidation procedure, you will be able to use the same username and password to access each EES journal site you use. Your primary email address in EES will be your username. You will continue to log into each EES journal site separately.
If you have multiple roles for a single journal, you will need to log off and log in again if you want to switch your user role.

Roll out timing

The new user consolidation functionality will be piloted in July and August 2012, with roll out activity ramping up from September 2012 onwards. We will keep you informed of our progress by email.

Online support consolidation

We are also working on consolidating the online support available for EES. This is currently spread across the Elsevier website but going forward generic information on EES will be available on, while EES support information will be presented in EES. That means that if you click on Help in EES, a pop-up window will open up in which you will be able to quickly access the right support content. The content will be presented per role and per phase in the editorial process to make it easier for you. The search function will also be available in the window.


Figure 2. The new help window.

Future improvements

Elsevier has a number of user feedback programs and the results of these, along with the questions end users ask Elsevier customer support, are just some of the sources we call on when determining which improvements we should introduce. You can also provide feedback via

Author Biography

Edward O'Breen

Edward O'Breen
Edward has worked on the development and launch of new products and services since 1997. Prior to joining Elsevier in 2011, he worked for telecom operators, utilities and publishers. He has a MSc degree in Business Administration from the Rotterdam School of Management, Erasmus University Rotterdam.

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  • What role should we play at conferences?

    We would like to hear your thoughts about how publishers can best support you at conferences. Learn more

  • Humanizing the values for publishing in India

    Dr. D Chandramohan argues that Indian researchers should be encouraged to prioritize Indian journals when choosing a home for their papers. Learn more

  • New program offers funding to research on evaluation metrics

    As interest in measurement metrics continues to grow, Elsevier's launches a new program to fund research in this area. Learn more

  • Registrations are now open for the first Altmetrics Conference

    A conference dedicated to altmetrics - the first of its kind - will take place in London this September. Find out how you can register. Learn more

  • Registrations open for journal editor webinar series

    Registrations are now open for the remaining webinars in our 2014 series for journal editors. Learn more

  • Finding reviewers in EES just got easier…

    Improvements to the Find Reviewers tool in EES have simplified the process of searching for potential referees. Find out more... Learn more

  • An author’s experience of peer review

    Researcher Mounir Adjrad dwells on why constructive reviews are so important to the peer-review process. Learn more

  • The importance of gender balance for editorial teams

    We look at why a gender-balanced editorial team can be beneficial not only to your journal but to the research community at large. Learn more

Other articles of interest

Webinars & webcasts

Upcoming webinars

Trends in journal publishing
Thursday 18th September, 2014

How to make your journal stand out from the crowd
Tuesday 21st October, 2014

Discover our webinar archive. This digital library features both Elsevier and external experts discussing, and answering questions on, a broad spectrum of topics.

Learn more about our growing library of useful bite-sized webcasts covering a range of subjects relevant to your work as an editor, including ethics, peer review and bibliometrics.

Editors’ Conferences

Boston, USA (program TBC)
21-23 November, 2014

Learn more about these forums for dialogue with, and between, our senior editors.